Automated file retention.
Compliance you can prove.

ClearRecord silently monitors your workstations, enforces retention policies, and securely deletes aged files — generating audit logs and destruction certificates your compliance team can rely on.

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How it works

Set it once. Let it run.

ClearRecord runs silently in the background. No daily management. No missed files. No compliance gaps.

Install the Agent

A lightweight Windows service installs on each workstation in minutes — manually or via Group Policy.

Set Your Policy

Choose your compliance pack, set retention windows, and select which folders to monitor. Defaults are pre-configured per regulation.

Files Are Managed Automatically

Aged files are securely deleted per NIST SP 800-88. Every deletion is logged with a tamper-evident audit record.

Export Your Proof

Generate compliance-ready destruction certificates and audit reports whenever you need them — for audits, regulators, or internal review.

Features

Everything your compliance team needs

Built specifically for regulated industries. Not a generic file management tool.

🔒

NIST SP 800-88 Secure Deletion

Every file deletion meets NIST Clear-level standards. SSD and HDD handling automatically detected.

📋

Destruction Certificates

Export signed, compliance-ready certificates for every deletion event. Ready for auditors on demand.

🏢

100% On-Premise

Your data never leaves your building. No cloud upload, no external storage — critical for HIPAA and ITAR customers.

📊

Encrypted Audit Database

All deletion records stored in a local encrypted database with tamper-evident hash chaining.

🖥️

Centralized Dashboard

Monitor all workstations from a single browser-based admin dashboard on your LAN. Role-based access control.

✈️

Travel Mode

Agents keep working when laptops leave the office. Files are still monitored and deleted. Syncs on reconnect.

Your data stays in your building. Always.

Most compliance software sends your data to the cloud. ClearRecord is different — it runs entirely on your network. Your files, your logs, your audit records never leave your premises.

This matters. The 2024 Change Healthcare breach exposed 190 million patient records stored in the cloud. Air-gapped defense networks can't use cloud software. Healthcare organizations need to avoid cloud BAA complexity.

No Business Associate Agreement (BAA) required
Compatible with air-gapped networks (ITAR)
No cloud breach risk for your audit records
Works without internet access
Your compliance data is never a third-party liability

What we never receive

Your filenames or file contents

Your deletion logs or audit records

Your employees' names or activity

Any data from your workstations

Only your license key is validated with our servers. Nothing else.

Pricing

One price per organization. No per-user fees.

Annual subscription includes software updates and support. Monthly billing available.

Starter

Up to 10 workstations

$990

/year

Professional
Up to 50 workstations
$2,490
/year

Enterprise

Up to 150 workstations

$4,990